On behalf of the Trustee-Student Task Force on Campus Community Communication, we would like to share with you the six Task Force Recommendations, all of which were accepted – with revisions to the details of two of the recommendations – by the Board of Trustees Student Affairs Committee last Friday. The six recommendations of the Task Force are as follows, and you can read the full Task Force report on the Dean of Students Sakai site:
1. Enhance the Board of Trustees website to include information on how the Board works. Specifically, information about Board members, Committee rosters including information about the Trustee Committee Chair and Vice-Chair, and contact information for student representatives, contact information for the newly re-envisioned Student Affairs Committee and institutionalized communication channel. Post agenda of Board of Trustee Committee meetings concurrent with mailing to trustees to allow students to triage their comments on any of these topics to student representatives on the respective committees. Post on the website soon after Board meetings the action items that were taken during the board meeting (in draft form if need be). Post as appropriate links to reports or executive summaries from reports.
2. Add students to specific Board Committees, including 1 additional student representative to the newly re-envisioned Student Affairs Committee, and 1 additional student to the Academic Affairs Committee, and add 2 student members to the Finance Committee (where there is currently no student member). This will increase the number of student slots on Board committees from 6 to 10.
3. Re-engineer the Student Affairs Committee into the Student-Trustee “College Affairs” Committee, whose mission would be enhanced as a vehicle of communication between students and trustees and by including all the student representatives from the different Board committees. The student Co-Chair would be the ASPC President and would work closely with the Trustee Chair and Dean of Students to advise on agenda items related to student life and general issues of communication with the student body. The Trustee Chair would serve as the primary Trustee-Student liaison for the Board.
4. Create opportunities for formal and informal dinners between small groups of students and trustees. Particular attention should be paid to setting up dinners during the year with members of the student leadership groups focused on community building on campus. Opportunities for such interaction could include quarterly Board of Trustee Meetings and whenever trustees are on campus such as for Task Force meetings, etc.
5. Institutionalize a visible channel of communication for students to give feedback throughout the year or provide comments regarding specific issues. This channel would be connected to the newly re-envisioned Student Affairs Committee. Create a process by which comment periods can be initiated to address issues. Create an email alias as part of this institutionalized communication channel to which students would send comments or other feedback, and receive confirmation that their messages were received.
6. Review these changes after a year to ascertain if they are effectively addressing the issues identified by the Task Force.
The full Board received the Task Force report, and approved a motion to support the additional student member positions on Board Committees as outlined in the Report so that the Trusteeship Committee can move forward with its work of making recommendations for bylaw changes for the Board to consider, and so that there could be spring elections for the 3 new positions. Nate Brown will be sending out additional information regarding these new elected positions.
As always, if you have any questions about the revisions or other issues, please feel free to email me. Or, you also can contact one of the students on the Task Force.
Members of Task Force:
Jason Rosenthal, Co-Chair, PO ‘92
Lynn Yonekura, Co-Chair, PO ‘70
Leslie Appleton, PO ‘12
John Bonacorsi, PO ‘12
Maya Booth, PO ‘14
Nate Brown, PO ‘12
Alice Chan PO ‘14
Miriam Feldblum, VP and Dean of Students
Kathy Lu, PO, ‘14
Meg Lodise, PO ‘85
Frank Sánchez, PO ‘13
Francine Scinto, P ’09, ‘11
Michael Segal, PO ‘79
Emi Young, PO ‘13